Conference Planning Schedule

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• Identify the co-chairs for the conference.
• Select and confirm the location of the conference including the conference rooms and personal accommodation such as University residences and/or hotels. Ensure that the location can adequately handle the expected audience and that all necessary rooms and accommodation are adequate. Take into consideration the age of facilities, quality of accommodations, and air conditioning as required. It is recommended that all conference sessions be held in the same facility preferably in adjacent conference rooms on the same floor. This provides a venue for easy interaction with conference delegates in various disciplines. It is recommended that the largest room available be used for the poster presentation room.
• Advertise the proposed date and location of the conference to the respective membership of interested organizations and scientific societies.